Guidelines for Presenters
A laptop computer and projector will be available if you wish to give your presentation using PowerPoint software. PowerPoint presentations must be submitted to the conference coordinator by September 15, 2006, via email or on a memory stick or CD. If you require equipment or software for other than a PC-based Power Point presentation, please give prior notice to the coordinator so that your presentation may be accommodated. Depending on where in the program you are scheduled, you will be able to load your presentation before either the morning or the afternoon session. Someone will be assigned to assist you in loading your presentation. For best results, follow the guidelines for presentation graphics and be aware that visuals are best seen when there is maximum contrast between the type and background.
- Arrive at the meeting room before the session begins and contact the session chair for last-minute instructions or changes in schedule.
- Rehearse your talk before the meeting and be certain that you do not exceed the allotted time.
- Speak slowly and audibly and adjust the microphone for your use.
- Allow time for questions and answers after each talk.
- Objectives must be clearly stated. Conclusions should relate back to them.
- Avoid unnecessary detail in the methods. Primarily discuss results and conclusions (unless methodology is the central topic of your study).
- A cordless slide advancer with built-in laser pointer will be provided. Use the pointer to refer to items on the screen. If you try to point with a finger, you will obstruct the view and get too far from the microphone to be heard. Be sure to advance slides by pointing at the laptop.
- Posters will be displayed throughout the conference.
- Presenters are requested to be available for questions during the poster session.
format and display questions to Sherri Pristash (phone: 907/474-6701 or
Poster Size and Display
- Posters will be displayed on easels and/or walls.
- Presenters are required to assemble and disassemble their own poster.
- We will provide a rigid 32" by
40" poster board for each
presenter to stabilize or
assemble their poster.
- We will provide tacks, push pins, clamps, Velcro strips,
and tape. Materials will be
available at the symposium registration desk. Posters should be on display no later than noon Thursday, September 21, and be taken down Friday, September 22, at the conclusion of the conference.
- Poster headings should include a title, author's name, and affiliation.
- All text must be in English.
- Keep it simple by limiting yourself to a single problem or hypothesis.
- Convert tables to figures if possible.
- Minimize text and avoid large blocks of text.
- Text lettering should be at least 14 points so it can be legible at 4 feet.
- For readability, use a sans serif font; Arial, Helvetica, or Univers work well.
Everybody in the room must be able to read your graphics. Don't you hate it when a speaker puts up slide after slide with 20 lines of tiny typed text? Don't you hate it when a speaker puts up a slide that you can't decipher and says, “Sorry, I don't know if you can see this, but I just put it in here to show that…”? Don't you hate it when a speaker puts up a handwritten overhead that's illegible? DON'T DO that!
Your graphics don't have to stand alone. Figures submitted with manuscripts are expected to be able to stand alone, with enough detail to be understood by someone who has never seen the rest of the text. You have to forget this when making graphics to back up an oral presentation. Your graphics won't be standing alone; you will be standing right there beside them. YOU will be giving the talk, not the graphics.
Rule #1. Make things big enough for everyone to read.
Rule #2. Simplify things enough so that they will be readable.
- If you can get more than eight lines of text on a horizontal graphic, your text is too small. Make it bigger.
- Sans serif type like the type on this page is easier to read at a distance than type with serifs like this, and lowercase text like this is easier to read than all caps LIKE THIS.
- Light text on dark backgrounds and dark text on light backgrounds are much easier to read than one medium color on another.
- Don't use whole sentences; use phrases or key words. Use abbreviations and “&”.
- Round numbers to 2 significant digits.
- Try to limit text to no more than 6 lines (never more than 8)
- Limit tables to 3 rows × 3 columns, or 2 rows × 4 columns (or 4 × 2).
- Limit line graphs to 4 lines.
- Limit bar graphs to 12 bars (4 groups of 3, 6 groups of 2, or 12 single, etc.).
- Different colored lines or bars are much easier to follow than different dot and dash patterns or hatching patterns.
- Use colors for coding. Color can convey additional information without using additional space. Be consistent; use the same colors to mean the same things throughout your talk. Try to choose colors that are not the same value (lightness/darkness); contrasting colors are easier for everyone to distinguish, but especially the colorblind folks in the audience.
- Design your slides on paper in a space 2 inches × 3 inches; if it's a good slide, it will all fit. And go over your finished slides by holding them up to the light, with no magnifier. If you can read them that way, they will be readable to your audience on the screen.