Oral presenters selected from abstracts or organized sessions will be asked to prepare their presentation with the following information in mind. Should you have any questions about the following instructions, please contact Keith Criddle.
The amount of time dedicated to each presentation will be 15 minutes. The time allotted includes any time for Q&A. Depending on your topic, you may want to build in a few minutes at the end of your presentation for discussion or questions.
All presenters must register for the conference and pay the registration fee by Friday, April 3 in order to confirm their participation as a presenter, and to have their abstract published in the conference abstract book. If your talk will be given by a colleague, please inform Karl Wuoti.
Note: It is assumed and advised that each talk have only one presenter. The presenting author is required to register for the conference in order to secure a space in the program. If you plan to have dual presenters (two speakers presenting at the same time), please contact Keith Criddle no later than Friday, April 3, 2015.
In the event a situation arises that prevents you from presenting, please alert us immediately. If possible, we ask that presenters assist us in identifying a qualified substitute, thereby preventing the program from being compromised.
Presentation, Equipment, Instructions, and Preparation
Knowing the audiovisual set-up will prevent difficulties with your presentation and contribute significantly to the success of the conference. Concurrent session speakers are expected to prepare a PowerPoint (pptx) or Adobe Acrobat (pdf) presentation to accompany their talk, as a visual reference for the audience.
A student volunteer will be assigned to each room to assist with equipment operation during the session.
- PC laptop with Microsoft PowerPoint (2010) and Adobe Reader
- Computer projector with 15-pin VGA connector
- One podium microphone
- A wireless remote control to advance and reverse your slides will be available for all presentations. The moderator will assist speakers with the microphone and an AV operator will run the audiovisual equipment.
- If you plan to use the Internet at any point in your presentation, contact Quentin Fong as soon as you make the plan so that the proper arrangements can be made.
PowerPoint or Adobe PDF Presentations
- Embed graphs or figures into the document as independent objects; do not dynamically link from other programs.
- Attempt to limit file size to 25 MB and less. Photos for slides can be compressed and saved in a lower resolution.
- Disable any automatic advance timer on your file.
- When saving your file, use the name of the person who is presenting, e.g., JohnDoe.ppt.
- We will accept files on jump drives. Label your jump drive with your contact information.
Bring Presentations to the Conference Registration 24-Hours Prior to Your Talk
- IMPORTANT: Bring your PowerPoint or Adobe Acrobat presentation to the forum’s presentation download area located in the registration area at least 24-hours prior to your talk.
- Your presentation will be pre-loaded to facilitate a smooth transition from one speaker to the next.
- We encourage you to use the laptop provided by the conference organizers. If you prefer to use your own laptop, you will need to test it at least 24-hours prior to your talk. To avoid disrupting other speakers, plan to have your laptop setup before the beginning of your session. Do not forget to bring your power cord and an adapter cable if your computer does not have a 15-pin VGA port. Label your laptop and touch base with the audiovisual operator to facilitate a smooth transition from one speaker to the next for your session.
- If you will not be at the conference at least 24-hours before your presentation, you may email your presentation in advance to Karl Wuoti <firstname.lastname@example.org>. Please be sure to stop by the presentation download area once you arrive at the forum so we can confirm that your presentation views normally and that you are comfortable with the equipment set-up.
Each session will be facilitated by a moderator who is responsible for keeping speakers on time. Plan to arrive at the session 5 minutes prior to the published start time and introduce yourself to the moderator. They will review the speaker timing method with you. Be sure they know how to pronounce your name. It is best to sit in the front row for convenient access to the stage.
Due to different resolutions of laptops and projectors, color shifting can and will occur. Please be aware when creating the presentation that the colors may change somewhat when projected. Also, please note that this conference will be using the 2010 version of Microsoft PowerPoint. Please review the following information on features that are lost when you open a presentation created in an earlier version of PowerPoint.
Tips for Developing Your PowerPoint Presentation
- To ensure your presentation is easily visible from any seat in the room, please use the following minimum font sizes:
- Title: Bold typeface minimum 40 pt size
- Subtitles: Bold typeface minimum 32 or 36 pt size
- Text and Figures: Bold typeface minimum 24 or 28 pt size
- Note: Sans-serif fonts, e.g., Arial or Verdana, are easier to read in a large room
- The 6x6 readability rule: no more than six words per line and six lines per page (i.e., Arial font size 40).
- Use upper and lower case letters rather than block: ALL CAPS CAN BE DIFFICULT TO READ.
- Lines that are used for emphasis should be bolder than background lines or borders.
- Use contrasting text and background colors (white or yellow text on blue or black background).
- Avoid using the color red as it tends to bleed into the background and is generally difficult to read.
- Paragraphs should be clearly separated using a blank line. Lists should be organized using figures, dashes, or bullet points. Please keep in mind that graphics and charts must be readable from a considerable distance.
- To ensure a safety zone for over-projection, leave a ¼-inch border, with no text or graphics, around your slide. Otherwise, logos close to the border of your slide may be cut off.
- For a quick readability check: Stand back ten feet from your 14 inch monitor. If you cannot read the text clearly, your point size is too small for projection.